How to prepare an international shipment
The client is responsible for ensuring that their shipments to foreign countries are correctly packaged. Different products, with their varying conditions and characteristics, must all meet different requirements as regards packaging and protection.
Tourline Express offers a wide range of packaging, especially designed to protect your shipments.
Catalogue of Tourline Express packaging
Documenting a shipment
International shipments can be divided into two broad categories:
- Shipments to European Union countries that are therefore exempt from customs controls. For your information, the 27 countries that form part of the EU are Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxemburg, Malta, Netherlands, Poland, Portugal, Romania, Spain, Slovakia, Slovenia, Sweden and the United Kingdom.
- Shipments to other foreign countries and which contain goods subject to customs control. These shipments should be accompanied by a commercial or pro-forma invoice. In the case of goods for personal use, these should be accompanied by a sworn statement of content. Exporters are also required to provide other documents, which should travel with shipments so that final formalities for export operations beginning in Spain can be completed without problem. Such shipments may contain:
Samples with commercial value: these should be accompanied by the commercial invoice (original and four copies, signed and sealed by the exporter and in two languages – Spanish and English). Invoices should state: unit value; number of units sold (with commercial reference); full address of origin and destination; tax numbers of buyer and seller; total amount of transaction, noting the appropriate currency; reason for transaction; and origin of goods.
Samples with no commercial value: the accompanying document should be a pro-forma invoice (original and four copies, signed and sealed by the exporter and in two languages – Spanish and English) containing the same details as for the commercial invoice, though this will be for statistical, not commercial purposes.
Personal use: the exporter or sender must provide a sworn statement of content stating the same details as for the commercial invoice, though this will be for statistical, not commercial purposes. The greatest care must be taken over documentation accompanying foreign shipments to America. With regard to documentation accompanying shipments to the American continent, please contact the International Department (firstname.lastname@example.org).
To ensure correct management of shipment documentation, you may download the following model invoice: